Contact:
John Watson TA Edinburgh EPOS Systems
22/4 Stenhouse St West, Edinburgh
EH11 3DX, Scotland.
sales@eeposs.co.uk
Legal:
All prices exclude VAT and other expenses.
Prices subject to change with out notice.
Other terms and
conditions will apply.
Edinburgh EPOS Systems advance retailing solution is powered by Quasar Retail from Linux Canada. Quasar Retail is not
a normal/simple stock control and POS/Calculator system that may be found from most other EPOS suppliers. Quasar retail
is a fll store management system with complete stock, accounts, cashflow, purchasing and sales management tools.
On every purchase to every sale the accounts system is updated in real time with out the expense of a third party accounts
system. The cash flow management system knows exactly how much is in the till, safe and back at any time. The stock
control comes complete with a range of purchasing tools and analysis which will keep costs to minimum. With a range of
sales and pricing tools can help increase sales and profits.
If you have more than one shop you can do all of the above with out restriction and ease, call Edinburgh EPOS Systems to
arrange a free demo.
>stock control
>security
>multi-store
>purchasing
>reporting
>hand-held
>sales
>pos features
>accounts
>data Integration
>e-commerce
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Case study 1
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Quasar backoffice reference.
Quasar backoffice guide.
Quasar POS guide.
Quasar Info.
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departments and sub-departments Departments are the highest level of inventory. Sub-departments are nestled within departments and items are nestled within
sub-departments. This hierarchy provides an excellent tool for finding, reporting and listing items. Subdepartments contain the default margins and tax information for a
price zone. - margins by zone
full margin control Quasar's extensive margin control starts with setting target margins by sub-department and the ability to report on which items are not meeting
your target margins. In the item master screen, margin percentages are calculated for you, if you enter a price, and if you enter a margin percentage, the price will be
calculated for you. - pricing by zone in item master
container deposits Many products are shipped with container deposits. For example, bottle deposits, can deposits and pallet deposits. In Quasar you can define if
the container deposit is included in the cost of each item or billed separately on the vendor invoice. You can also define if the container deposit is included in your
selling price or if it is to be added separately to the customer invoice.
create kits With Quasar you can build kits or packages out of existing items. For example, you can build a fishing tackle kit out of various lures, spoons, line and
reels. Another example would be manufacturing something from numerous components. When you build a kit the inventory of the individual items are reduced and the
inventory of the kit is increased automatically.
physical counts Multiple counts can be recorded. Items counted in more than one location and/or on more than one count sheet are automatically added together
by Quasar. Prior to processing your counts you can view all of the discrepancies between your physical count and your systems on hand quantities. You can review the
count detail of any item. And, you can report on all items that should have been counted but were not. When counts are processed an inventory adjustment is
automatically created for discrepancies.
multiple case sizes Quasar handles items with multiple case sizes. As you do not always sell items in the same case sizes as they are purchased you can define
which case sizes are purchased and which are sold. Of course you can assign the correct cost and price to each size.
multiple lookup numbers An individual item may have multiple lookup numbers. For example, your assigned number, your vendor's number(s), UPC codes and
various other price lookups (PLU's).
stock locations Quasar's stock locations provide an excellent addition to Quasar's inventory management capabilities. Define the "Section", "Fixture" and "Bin"
where your products are located. Your stock status report will now display the location where your items can be found. Items can be listed by location and you can run
reports by location.
multiple vendors per item It is recognized that you may have multiple vendors for a single item and that each vendor may sell an item in different case sizes and at
different costs. In Quasar you can define specific vendor numbers, case sizes and costs for each of your vendors.
sales history Access to accurate sales history is very important to proper inventory management. The Quasar sales history screen provides the ability to view your
history by month, week or day. You can view the sales history for an individual case size or for all sizes that the item is sold by. For purchasing purposes you can view
your sales in either the selling case size or in the purchasing case size. If opened from a purchase order, the sales history screen displays the history of each item as
you enter them on the order.
barcode labels and signs Design your own barcode shelf labels, shelf talkers and signs and print them using the new Quasar labels screen.
item adjustments An item adjustment screen provides the ability to change the on hand quantity and/or on hand value of an item(s). All adjustments post to the
ledger accounts. Inventory can not be adjusted without an audit trail.
active and stocked status Define the state of your inventory. Only active and stocked items appear on inventory lists and lookups by default. This provides the
ability for a large inventory database while minimizing the size of lists and reports.
powerful reporting View the stock status of any item at any time. View the sales history of an item by month, week or day. By date range you can view:
o an items sales, purchases and adjustment activities in both summary and detail
o all transactions containing a specific item or group of items
o all sales of a specific item or group of items
o all purchases of a specific item or group of items
In all of the above cases you can drill down and view the actual transactions. You can report on items purchased by specific customers and you can report on items
sold to you by specific vendors. You can very quickly find any transaction with a specific item on it.Challage your EPOS supplier to display prices. You will find out
prices very reasonable with some fantastic offers.
customer quotes Create customer quotes. Quickly turn quotes into sale orders or invoices.
customer sales orders Create customer sales orders. Sales orders dedicate stock for ordering purposes. Sales orders can be quickly turned into customer
invoices. NEW sales orders
customer invoices Create customer invoices with multiple lines. Invoice may be paid immediately with a single or multiple tenders, or charged to a receivable
account. Automatically gather reference information by customer and report on this information. For example, report by purchase order number by customer. NEW
creating invoices from sales orders
multiple taxes Define multiple taxes and tax groups with variable rates. If necessary define tax on tax. Taxes collected and paid post to appropriate accounts.
Define if a customer is exempt from paying a specific tax or taxes.
selling discounts All discounts have an audit trail. Define both line discounts and transaction discounts. A discount may be a percentage discount or a dollar
amount. Specify start and stop dates, start and stop times and specific days of the week that discounts are valid. Transaction discounts can be assigned in the
customer master screen so that a customer will automatically receive discounts when they purchase products. Within each discount you can define include and/or
exclude limits which limit the discounts to specified stores, specified customers, specified departments, specified sub-departments and/or specified items. NEW-
discount limits
price management
Following is a list of the pricing features:
o pricing can be created for multiple price zones - price zones
o in additional to a regular price for each zone define up to four customer level prices. This means a customer can assigned either the regular price or one of the
four price levels
o - four customer pricing levels up to four quantity levels can be defined for each zone for each item. Quantity levels can be configured in such a way that the
customer receives the lower price for the total quantity once they have purchased a specified quantity or alternatively the quantity levels can be configured so that the
customer receives only the lower price on the quantity of the item that they purchase above the quantity level
o - four quantity pricing levels promotions batches specify a promotion with opening and closing dates, start times and stop times and the day of week the
promotion is valid. Within each promotion you can define promotion limits which limit the promotion to specific stores and/or sprecific customers.
o - new promotion limits the price calculation screen provides the ability to calculate prices such as percentage off prices, dollar off prices, cost plus prices or
at/for pricing. Price calculation provide the ability to define prices with start date, stop dates, start times, stop times and days of the week the calculated price is valid.
Additional price limits provide the ability to limit the prices to specific stores, customers, departments, subdepartments and items.
o - new price calculations with Quasar you can include both taxes and/or container deposits in the selling price. Quasar accurately breaks out the taxes and
deposits for your customer.
o a price batch screen allows multiple price changes to be implemented at one time. Prices may be calculated based on a mark-up from cost, a gross margin, a
target gross margin or a percentage increase or decrease. In addition to using the price batch to calculate regular prices it can be used to calculate the four customer
level prices and the four quantity level prices for each item.
o - new price level calculations Define your own rounding rules so that that your prices round to your favorite price points.
- rounding rules by zone
accounts receivable Provide credit terms to your customers. Define customer types with default information. An aged receivable screen provides an aged
summary and aged detail of your receivables. Receive payments on account and allocate payments to specific invoices. Define customer payment terms and give early
payment discounts. Print customer statements. Create cheques for customers that directly impact their balance. Transfer customer balance from one customer to
another.
cash reconciliation Balance your daily cash intake and record over/shortages and bank deposits using Quasar's cash reconciliation screen. - cash reconcile wizard
chart of accounts
With Quasar you can create a completely new chart of accounts or you can import a sample chart and modify it as required. - account types
financial statements
Financial reports include balance sheets, profit and loss statements and trial balances. A transaction journal provides the detail of selected transactions. An inquiry
screen provides detailed activity of an account, customer or vendor.
create journal entries
With Quasar you can complete all of your common or reversing journal entries. All other accounting entries are done as you buy, sell or conduct normal business
activities.
purchasing and receiving Create purchase orders with multiple items manually or use the auto ordering by min/max or auto ordering by sales history. Place repeat
purchase orders with the aid of purchase order templates. Receive products and create vendor invoices. Items on open purchase orders are shown as on order. Items
invoiced are added to inventory and are shown as on hand. Lists of orders, receiving and vendor invoices are maintained for viewing and editing purposes. NEW
creating invoices from the order
cost management
Following is a list of the cost features:
o Quasar handles taxes that are included in the cost of your items and accurately breaks the tax out to provide you with the true cost
o Quasar handles container deposits that are included in the cost of your items and accurately breaks the deposit out to provide you with the true cost.
o Quasar handles environmental levies that are added to the cost of your items.
o Costs can be set by store and/or by vendor.
NEW- costs by vendor
true landed cost Quasar provides the ability to define charges such as freight charges and franchise fees. Charges, such as Freight, can be allocated to the cost of
each item based on that items actual weight (landed cost = cost + freight charges) . Charges, such as franchise fees, can be allocated to the cost of an item based on
the cost of that item (landed cost = cost + franchise fee). Quasar handles multiple charges on one vendor invoice. Charges can be included on the vendor invoice
(internal), or they can come as a separate billing on a third party invoice (external). Either way Quasar provides the ability to include the charges in the landed cost
calculation.
vendor billing A vendor invoice screen provides the ability to enter vendor bills complete with reference numbers and payment terms. NEW online payments added
vendor claims Create and post vendor claims for short shipments, incorrect pricing, incorrect freight routing, defective goods and damaged goods. NEW claims list
and screen
accounts payable View aged payables both in summary and in detail. Select a specific vendor to pay, or choose to pay several bills. Pay an entire invoice or make
a partial payment. Know your bank balance and know your cash requirements. Allocate payments and credits to specific invoices or allocate them to the oldest
invoices. Define early payment terms and take early payment discounts.
cheque writing and printing Create quick cheques, pay existing bills or write custome cheques that directly impact the customers accounts receivable detail. Write
cheques manually, pay online, or professionally print them to a printer using a cheque form.
bank reconciliation Reconcile a bank account or other ledger account to an external statement. A bank reconciliation may be conducted in several sittings, storing
the reconciliation after each sitting. Print the details of your reconciliation now or in the future. NEW changes to bank reconcile screen
purchasing charges Add charges such as franchise fees or freight to an invoice.
customized menus by user
Multiple XML menu files can be defined. The Quasar user can only access the areas of the application that are included in the menu file that they are linked to.
This method effectively locks users out of complete sections of the application.
security types assigned to users
Multiple security types can be defined. These security types are then linked to the Quasar users. Users can then only view, edit, delete or create data that is
allowed within their specific security type. In addition, flags control specific functions within some screens. - security flags
financials by store
The multi store feature provides the ability to run multiple stores on a network. Financial statements can be printed by store or as a complete company. Payables
and receivables can be treated as common for all stores, or if you prefer, you can keep them separate.
inventory information
View reports, stock status and sales history for the entire company, or alternatively view information from a specific store.
stocking by store
Define, by store, which items are stocked and which ones are not. In addition define min/max levels and purchase multiples by store.
pricing by store
While it is easier to have common costs and prices you can define separate costs and prices for some or all stores. You can even set a special price, specific to a
single customer or group of customers, that is valid only at selected stores.
stock transfers
A special transfer screen provides the ability to transfer stock between two stores.
expense allocation
A ledger transfer screen provides the ability to allocate expenses and/or other account amounts from one store to multiple stores. For example, you may setup an
administration office as a store. Pay all bills from that site and allocate expenses appropriately.
send inventory items
Send inventory numbers and prices to the handheld unit to be used in price checks and item counts.
receive counts and price checks
Receive inventory counts, print shelf labels from hand-held batch and confirm prices on the shelf match prices in your computer system.
fast and easy reporting
In addition to standard reports like balance sheets, profit and loss statements and trial balances, special screens have been created to make obtaining information
fast, easy and concise, with as much detail as is required. Most of the information screens provide the ability to drill down to the transaction level. All provide the ability
to print your information to a file or printer. A new summary report provides the ability to view the summary information of sales, margin, transactions, tenders, taxes,
deposits and discounts..
With Quasar retail you may have multiple clients connected to a server or a client connected to multiple servers. This gives the flexibility to login to the system from a
remote location specially in a multistore environment. We can even link a store to a suppliers system for automatic price updates, new lines or even receive electronic
packing slips.
real time interface The point-of-sale interface program moves data between the point-of-sale workstations and the Quasar server in real time.
great redundancy Each point-of-sale workstation maintains its own internal database. In the rare case that there is a server or network failure the point-of-sale
workstations will continue to function. When in off-line mode, all transactions are stored locally in the point-of-sale workstation. The workstation will continuously query
the server and when the network is restored the workstation automatically goes online, sending the off-line transactions to the server automatically.
security levels Quasar point-of-sale has three levels of security. Using these security levels you can prevent cashiers from performing specific functions. For
example, you may wish to prevent a cashier from post voiding a transaction or from giving a discount. Each cashier is assigned their own cashier id and password for
login purposes.
multiple tenders Tender your transactions using one or multiple tenders. Tenders are user defined. Set your own tender limits, define which tenders require a
second receipt, and define which tenders open the cash drawer.
multiple transaction types At a point-of-sale workstation you can create sales transactions, return items to stock, open the cash drawer using a no-sale function,
pay small expenses with cash, exchange one tender for another, take payments on a customer receivable account and withdraw cash for a customeer from their
receivable account.
editing and error corrections Quasar makes editing and error correcting easy.
o void the last entry
o void an item by scanning it
o void an entire transaction
o post void a sale
o cancel a wrong tender entry
o cancel a wrong discount entry
o scroll through an entire transaction
o delete incorrect characters in an entry
supports multiple pricing functions The point-of-sale supports all the pricing functions inherent in Quasar
discounts by line and transaction Supports percentage and dollar discounts off of individual lines and/or transactions.
suspend and resume Suspend a transaction and resume it at a later time. A suspended transaction may be resumed on any point-of-sale device in the network.
change a price Enter a price change to correct a wrong price or meet a competitive situation.
open departments Define keys as open department keys. By entering a price and pressing an open department key, sales will be recorded to the appropriate
department.
supervisor and manager overrides Supervisors and managers can override credit limits, credit holds and tender limits.
price check an item Cashiers can check the price of an item for a customer. The price check can be done by scanning or entering an item number.
reference numbers Quasar supports the entry of customer reference numbers such as purchase order numbers.
reprint transactions In case you run out of paper, have a printer failure or simply require a second receipt, you can reprint a current transaction and/or reprint a
completed transaction.
Print Detailed Tender List From Quasar point-of-sale you can print a detailed list of your tenders such as cheques and credit cards. These are printed in ascending
order by amount. This tool is designed to be compared to your actual tenders at the end of a work shift.
readings and ringoffs View sales and tender summaries using the reading function. Close and summarize a cashier shift by doing a ringoff. Ringoffs create a shift
close record within Quasar Accounting. From this record you can view the details of transactions and tenders. You can create tender adjustments and transfer tenders
from one work station to another.
Fund Record Counts Count your tenders at the point-of-sale terminal using Quasar's fund record count function. This function steps you through the count phase
of cash reconciliation.
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